Routine inquiries do not depend on a callback window
The AI receptionist can respond to approved service and scheduling questions while you are in session or away from the phone.
Complete practice management for solo therapists
Run your whole solo practice. With AI at the front desk.
CallSphere brings scheduling, intake, portal, telehealth, therapy notes and billing into one system, then adds an AI front desk for routine inquiries, booking and handoffs while you stay focused on care.
One connected client recordBuilt for owner-cliniciansAI within practice-defined rules
AI receptionist · Active inquiry
Harbor Therapy · Solo practice
Understanding
“I am looking for anxiety therapy after work. Are you taking new clients?”
“I can help with services and available consultation times. Would you prefer telehealth or in person?”
1Service requestAnxiety therapy
2Schedule preferenceEvening
3Next stepConsultation path ready
Built around the solo-practice day
Be in the room with clients without leaving access unattended.
A solo therapist has to protect clinical focus and still make it easy for a prospective client to take the next appropriate step.
Your calendar becomes the source of truth
Offer only the services, appointment types and availability you have configured, with a handoff path for requests outside those rules.
The first administrative steps stay connected
Move from inquiry to appointment request, intake preparation and staff review without copying details between disconnected tools.
Built-in AI front desk workflow
A responsive client path without a separate front-desk stack.
The built-in AI front desk has a narrow administrative role, and every allowed action connects to the same practice record you use after the client schedules.
Respond
Handle routine phone or website questions from the practice knowledge you approve.
Services · logistics · FAQs
Understand
Capture administrative intent, preferences and the details needed to find an appropriate next step.
Need · format · timing
Schedule
Check configured availability and support booking or rescheduling within your practice rules.
Live calendar · confirmations
Prepare
Set up intake follow-up or route a concise summary when the conversation needs your review.
Intake · summary · handoff
Complete practice-management platform
One system from first inquiry through the business of care.
The practice-management platform is the foundation. Its AI front desk is connected to the operational tools a solo therapist needs, so the client journey never stops at the phone call.
Scheduling and reminders
Manage appointment requests, recurring sessions, availability, reminders, waitlists and the client-facing schedule from one place.
Digital intake and portal
Keep demographics, consent, insurance details, forms and secure client communication connected to the record.
Therapy notes and telehealth
Document SOAP, DAP, BIRP and treatment plans, use 1:1 telehealth, and review any AI-assisted note draft before signing.
Billing and payments
Coordinate invoices, superbills, client payments and available insurance workflows without building a separate revenue stack.
Autonomy with boundaries
You define the lane. The AI stays administrative.
Choose which questions the receptionist may answer, which appointments it may support, and when it must route the conversation. Diagnosis, therapy and clinical decisions remain with qualified people.
Approved practice knowledge
Configured bookable services
Escalation contacts and rules
Clinician-reviewed documentation
See your solo practice running in one system—with AI built in.
Walk through your scheduling, intake, documentation, billing and front-desk workflow with a therapy-practice specialist.